Absentee voting aligned with Act to Mitigate the Consequences of the COVID-19 Pandemic under Civil, Insolvency and Criminal Procedure Law in the frames of the 23rd Annual General Meeting of the International Business Congress e.V.
Due to the spread of the novel corona virus (COVID-19) and the associated restrictions, the IBC Board of Executive Directors has decided to abstain from holding a traditional face-to-face General Meeting this year.
This decision results in certain modifications regarding IBC members’ voting rights this year. The necessary voting for resolutions in lieu of the 23rd Annual General Meeting will be conducted in written form only.
The representatives of the IBC members can vote absentee. The filled-in ballot papers and a power of attorney should be sent to the IBC Secretariat at: firstname.lastname@example.org no later than 5 October 2020.
We would like to ask our members to pay particular attention to the information and notices we provide regarding the General Meeting this year. Below you can find further documents on the Annual General Meeting as well as individual items on the agenda.
Given the current spread of coronavirus the IBC Board of Executive Directors has decided to abstain from holding a General Meeting in 2020, and to ask the IBC Members for written votes to adopt the required resolutions instead of a General Meeting.
According to the IBC Articles of Association the Annual General Meeting should be organized as a face-to-face meeting. However, the “Act to Mitigate the Consequences of the COVID-19 Pandemic”, which came into force on 27th of March 2020, allows holding all General meetings without physical presence of the members or their authorized representatives this year.
This year the IBC members can exercise their voting right by filling out the ballot paper and sending it electronically together with the power of attorney to the IBC secretariat at email@example.com. The deadline for submission of the ballot papers is: 5 October 2020.
All questions for the IBC President, the Vice President as well as for members of the Board of Executive Directors and Presiding Committee regarding the AGM 2020 shall be sent to the IBC Secretariat at: firstname.lastname@example.org until 30 September 2020. After a due examination the answers will be given in written form.