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23rd Annual General Meeting 2020

Absentee voting aligned with Act to Mitigate the Consequences of the COVID-19 Pandemic under Civil, Insolvency and Criminal Procedure Law in the frames of the 23rd Annual General Meeting of the International Business Congress e.V.

Due to the spread of the novel corona virus (COVID-19) and the associated restrictions, the IBC Board of Executive Directors has decided to abstain from holding a traditional face-to-face General Meeting this year.

This decision results in certain modifications regarding IBC members’ voting rights this year. The necessary voting for resolutions in lieu of the 23rd Annual General Meeting will be conducted in written form only.

The representatives of the IBC members can vote absentee. The filled-in ballot papers and a power of attorney should be sent to the IBC Secretariat at: agm2020@ibc-secretariat.org no later than 5 October 2020.

We would like to ask our members to pay particular attention to the information and notices we provide regarding the General Meeting this year. Below you can find further documents on the Annual General Meeting as well as individual items on the agenda.

FAQ – Frequently Asked Questions

When and where does the AGM 2020 take place?

Given the current spread of coronavirus the IBC Board of Executive Directors has decided to abstain from holding a General Meeting in 2020, and to ask the IBC Members for written votes to adopt the required resolutions instead of a General Meeting.

Therefore, the General meeting will be held without the physical presence of the IBC members in accordance with the recently adopted Act to Mitigate the Consequences of the COVID-19 pandemic.
The extract from the legal text (Section 5 „Associations and Foundations“) you can find on the IBC website.

The necessary voting for resolutions will be conducted in written only in lieu of the 23rd Annual General Meeting.

The AGM is and should always be a face-to-face meeting, isn’t it?

According to the IBC Articles of Association the Annual General Meeting should be organized as a face-to-face meeting. However, the “Act to Mitigate the Consequences of the COVID-19 Pandemic”, which came into force on 27^th of March 2020, allows holding all General meetings without physical presence of the members or their authorized representatives this year.

When will the voting documents for the AGM 2020 be sent out?

We will start sending out the complete set of documents for the AGM 2020 as from 21 September 2020. It will include:

Invitation
Agenda
IBC Annual Accounts 2019
Report by the Board of Executive Directors
List of IBC members
Power of Attorney
Ballot Paper and Explanatory Notes

How and how long can the IBC members eligible to vote exercise their voting right?

This year the IBC members can exercise their voting right by filling out the ballot paper and sending it electronically together with the power of attorney to the IBC secretariat at agm2020@ibc-secretariat.org. The deadline for submission of the ballot papers is: 5 October 2020.

How can I ask my questions regarding the AGM 2020?

All questions for the IBC President, the Vice President as well as for members of the Board of Executive Directors and Presiding Committee regarding the AGM 2020 shall be sent to the IBC Secretariat at: agm2020@ibc-secretariat.org until 30 September 2020. After a due examination the answers will be given in written form.